Privacy policy information for applicants

 Privacy policy information for applicants 

We are pleased that you are applying or have applied for a position in our company. We would like to provide you below with information on the processing of your personal data in connection with the application. 

Our application form asks for data that is absolutely necessary for the application. In addition, you can provide further voluntary information (which is marked OPTIONAL) and add your application documents as an attachment. 

After sending us your data, we will send you a confirmation of receipt of your application. 

You will receive access data to the e-mail address you entered in the application form, which you can use to log in to your applicant cockpit at any time and view, change or delete your data. Your access data is known only to you and should be protected from access by unauthorized third parties to prevent misuse. 

Who is responsible for data processing? 

The responsible party in terms of data protection law is the 

Max-Planck-Gesellschaft zur Förderung der Wissenschaften e.V. (MPG)
Hofgartenstraße 8
D-80539 Munich
Telephone: +49 (89) 2108-0 

You will find further information about our company, details of the persons authorized to represent us and also further contact options in our imprint on our website:

What data from you do we process? And for what purposes?

We process the data you have sent us in connection with your application in order to assess your suitability for the position (or other open positions in our companies, if applicable) and to carry out the application process. 

What is the legal basis for this?

The legal basis for the processing of your personal data in this application procedure is primarily § 26 BDSG (Federal Data Protection Law) in the version applicable as of 25.05.2018. Accordingly, the processing of data required in connection with the decision on the establishment of an employment relationship is permissible. 

Should the data be required for legal prosecution after completion of the application process, data processing may take place on the basis of the requirements of Art. 6 GDPR, in particular to safeguard legitimate interests pursuant to Art. 6 (1) lit. f) GDPR. Our interest then consists in asserting or defending claims. 

How long will the data be stored?

Data of applicants will be deleted after 6 months in case of rejection. 

If you are awarded a position during the application process, the data from the applicant data system will be transferred to our HR information system. 

To which recipients is the data passed on?

We use a specialized software provider for the application process. This company acts as a service provider for us and may also obtain knowledge of your personal data in connection with the maintenance and care of the systems. We have concluded a so-called contract data processing agreement with this provider, which ensures that the data processing is carried out in a permissible manner. 

After receipt of your application, your applicant data will be 
  • reviewed by the HR department. Suitable applications are then forwarded internally to the employees involved in the recruiting process for the respective open position. 
  • Then the further procedure is coordinated. In principle, only those persons have access to your data who need them for the proper course of our application procedure. 

Where is the data processed?

The data is processed exclusively in data centers in the Federal Republic of Germany. 

Your rights as a "data subject“

You have the right to obtain information about the personal data we process about you. 

In the case of a request for information that is not made in writing, we ask for your understanding that we may then require proof from you that you are the person you claim to be. 

Furthermore, you have a right to rectification or deletion or to restriction of processing, insofar as you are entitled to this by law. 

Furthermore, you have the right to object to the processing within the framework of the legal requirements. The same applies to a right to data portability. 

Withdrawal of an application 

You can withdraw your application at any time. Your application will then no longer be considered in the application process for the advertised position. 

Security in handling personal data 

Data protection is a high priority for us. Therefore, we use technical and organizational measures to protect your data from manipulation, loss, destruction or access by unauthorized third parties. Personal data in the aforementioned framework is transmitted in encrypted form (SSL). 

Use of cookies 

No cookies are used on our website. 

Questions and information on data processing 

If you have any further questions regarding data protection or the processing of your personal data in our applicant management system, please do not hesitate to contact us at 

General data protection information 

Please also refer to our general data protection information at for further information with regard to the use of our website. 

Our data protection officer

We have appointed a data protection officer in our company. You can reach her at the following contact options: 

Heidi Schuster
Hofgartenstraße 8
D-80539 Munich
Telephone: +49 (89) 2108-1554 

Right of complaint

You have the right to complain about the processing of personal data by us to a data protection supervisory authority.